Let the Planning Begin for 2008

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Let the Planning Begin for 2008

Postby nn8b » Thu Aug 30, 2007 8:39 pm

Gentlemen,

We need to begin our discussion of the 2008 SES.

There was a very good dialog started after the 2007 event and it sort
of quietly stopped.
Each of us needs to go to the forum and reread those posts and start over again.
This email is just for the core group that started in the Forum.
We need to get the entire membership involved at some time, but I
thought we could get it started and let the membership give their
opinions later.

Here are the ideas I found there:

1. The first event was a great success.
2. One person cannot do all the work as Kev K4VD did.
3. We need to find or develop a better calendar for scheduling.
4. Each coordinator will get their districts call sign.
5. We need to decide on the call sign. This will depend on what format
we decid on for the QSL cards. There is a proposal to use the cards
themselves to form the certificate.
6. Coordinators will do the logging for their districts and upload it
to a master log database.
7. We need to find a public database to put the logs.
8. All coordinators should have the same logging software to avoid
non-compatible files.
9. Do we do certificates or the QSL puzzle?
10. We need endorsements for DX contacts?
11. Does each coordinator do their districts QSLs?
12. We need to sign up and advertise the guest operators early.
13. Should we add the club call sign to an endorsement?
14. Need more operators in HI and AK. The ops there did a great job for us.
15. Do we add a QRP endorsement or separate certificate.
16. Are there enough DX stations in the EU or SA or other DX areas to
have their own certificate?
17. Do we use the QSL card Puzzle format?
18. OE1AGB has offered to help in the EU.
19. We need to finalize the exchange for members and non-members. Many
different ones were actually used, or maybe that was OK.
20. Keep the event for the entire month of January.
21. Where to get QSLs?
22. We need to raise money for the event.
23. More event promotion. Magazines need a lot of advance notice to
print the event happening. December would be the target time. We need
to get those in quickly.



73,
Don, NN8B
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Postby nn8b » Thu Aug 30, 2007 8:55 pm

Just received this reply from Keith N1AS and posted it here with his permission.

Yes, I suppose it is time to begin thinking about it again.

My first question is whether or not I want to be involved as the "1"
coordinator. I was reluctant last year and this will be no different.

Next question - is this event mainly for members but open to all or is
it mainly to attract non-members but members can take part. I think it
should be the former but we try to get non-member involvement through
lots of advertising.

I really like the idea of the QSL cards working like puzzle pieces to
form the overall certificate. Make the cards front data cards with a
background picture (probably a straight key) that is spread over each of
the 12 cards. Ten cards, one from each call zone, plus separate cards
for HI and AK. Can we find an automated way to print the QSO info on
each card so we don't have to do it by hand? I'd love to think we could
print directly from the e-log info.

Centralized logging. I don't know anything about it but ... LOTW?
Isn't it a log book of the world? Why reinvent the wheel if there is
already a system in place for this.

Club Call - Let the club call float around and be an alternate call in
the various zones in which it happens to land. The QSL cards with the
club call would be just like the QSL cards from that region except the
call would be a different color. Maybe red instead of black. Something
to set it apart as being special.

Exchange - Since we're dealing with club folks, we can keep the exchange
relatively short. RST, Name, SPC, SKCC#. The SKCC number should be the
one of the op. We'd of course use 00 for the club call. If FCC rules
require that we ID with our home call & purpose we can do that every now
& then (10 minutes? 30 minutes) rather than building that into the
exchange.

- Keith N1AS -
- SKCC 344c -
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Postby nn8b » Fri Aug 31, 2007 2:49 pm

I reveived this reply from Ted, K8AQM and posted it with his permission.


Gentlemen,

We need to begin our discussion of the 2008 SES.

There was a very good dialog started after the 2007 event and it sort
of quietly stopped.
Each of us needs to go to the forum and reread those posts and start over again.
This email is just for the core group that started in the Forum.
We need to get the entire membership involved at some time, but I
thought we could get it started and let the membership give their
opinions later.

Here are the ideas I found there:

1. The first event was a great success.
Agreed
2. One person cannot do all the work as Kevin K4VD did.
Agreed
3. We need to find or develop a better calendar for scheduling.
I’m not sure how this was done last year
4. Each coordinator will get their districts call sign.
A good idea as it was done last year.
5. We need to decide on the call sign. This will depend on what format
we decide on for the QSL cards. There is a proposal to use the cards
themselves to form the certificate.
Ugh, I don’t care for the idea of the QSLs forming the certificates. A simple on line available certificate like the one for Centurian and SKCC membership is my choice. Too ackward and cluttered using QSLs.
6. Coordinators will do the logging for their districts and upload it
to a master log database. Good idea,
7. We need to find a public database to put the logs.
Have no idea about this.
8. All coordinators should have the same logging software to avoid
non-compatible files. Yes
9. Do we do certificates or the QSL puzzle? Certificate, certificate, certificate
10. We need endorsements for DX contacts? Endorsements like KH6 and KH7? Yes
11. Does each coordinator do their districts QSLs?
Not necessarily, I would be happy to volunteer as QSL manager for the 8th district. I would think the coordinator should ask for volunteers and there would be someone if not in his/her district then in other districts. This is of course only if QSLs are needed at all. IMHO they are not but others may feel they are.
12. We need to sign up and advertise the guest operators early.
Yes, not a problem getting them via internet or even phone calls.
13. Should we add the club call sign to an endorsement?
NO, if you mean K9SKC, why would you?
14. Need more operators in HI and AK.
The ops there did a great job for us. Yes but that’s a bit really beyond our control
15. Do we add a QRP endorsement or separate certificate.
Only if it a down-loadable PDF
16. Are there enough DX stations in the EU or SA or other DX areas to
have their own certificate?
It would be their choice if there was an EU or SA coordinator.
17. Do we use the QSL card Puzzle format?
Eck, not my choice by far.
18. OE1AGB has offered to help in the EU.
There is your EU coordinator
19. We need to finalize the exchange for members and non-members. Many different ones were actually used, or maybe that was OK. Same as before; name, SPC and SKCC number or power for non SKCC types.
20. Keep the event for the entire month of January.
Yes, yes, yes
21. Where to get QSLs?
Easy, lots of choices and I would volunteer to develop one card for all call zones if it goes that way, and order then. Heck, I’ll even foot the bill for the first 1000.
22. We need to raise money for the event.
23. More event promotion. Magazines need a lot of advance notice to
print the event happening. December would be the target time. We need
to get those in quickly.
Yup, QST, CQ, World Radio and ER plus notes to the major contest/DX clubs….I can help.

(Ted, K8AQM)
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Postby af2z » Fri Aug 31, 2007 3:06 pm

nn8b wrote:Just received this reply from Keith N1AS and posted it here with his permission.

Yes, I suppose it is time to begin thinking about it again.

My first question is whether or not I want to be involved as the "1"
coordinator. I was reluctant last year and this will be no different.

[snip]

- Keith N1AS -
- SKCC 344c -



Not sure I can add much. It's difficult to resond inline to these forum posts, so here are my thoughts in no particular order...

I am sorry to say that I don't even know what Keith was responsible for as the Coordinator. Scheduling?

As for scheduling... Is there some automated way to make this more immediate? A live site like Andy K3UK's scheduling page? It would be nice to be able to find out if a particular K1Y (K2Y?) is in use at any given hour and, if not, schedule it immediately for one's own use; then release it when done. Maybe limit such 'on the fly' scheduling to one hour slots in case someone else wants a shot at it. I dunno... some computer savvy person can maybe figure it out.

The exchange. It might be good to drop the special '00' number for the K2Y stations, or at least not require having to send it every time: "SKCC nr is 00 but my own SKCC nr is..." Maybe it could just be understood by members ahead of time that a K2Y station is SKCC nr 00 and leave it at that.

I also think the event is mainly for SKCC members, but open to all. That's how it was last year and I think it did bring in a lot of new members.

QSLs. I like the puzzle concept: each area card as a separate puzzle piece. But we might need to check with a card printer ahead of time about this; I'm not sure how accurately the edge printing on one card can match an adjacent card in the puzzle.

As for printed data on the cards (vs hand written)... there is a QSL service called GlobalQSL that does this-- you send them your card design & log data; they print the cards w/ QSO data and distribute them to the bureaus. Unfortunately, I don't think US buros will accept incoming cards which originate from US QTH stations.


73,
Drew
AF2Z
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Postby NT9K » Tue Sep 18, 2007 11:23 am

1. The first event was a great success.
Great fun maybe, but far from a success when people are still waiting.
2. One person cannot do all the work as Kev K4VD did.
Amen!
3. We need to find or develop a better calendar for scheduling.
I can write a calandar script for skccgroup.com
4. Each coordinator will get their districts call sign.
Since I don't want to be area 4 coordinator this year, my opinions should carry very little weight. I think one call is enough K2Y.
5. We need to decide on the call sign. This will depend on what format
we decide on for the QSL cards. There is a proposal to use the cards
themselves to form the certificate.
I don't care for this idea
6. Coordinators will do the logging for their districts and upload it
to a master log database.
I think I can help with the log script, depending on the critera.
7. We need to find a public database to put the logs.
I think I can help with the log script, depending on the critera.
8. All coordinators should have the same logging software to avoid
non-compatible files.
I don't see this as being too likely to happen. Maybe an online form for each K2Y op to submit their own adif logs to the master. This must be simple.
9. Do we do certificates or the QSL puzzle?
I don't care for either of those options.
10. We need endorsements for DX contacts?
Might as well.
11. Does each coordinator do their districts QSLs?
No way, volunteers this time up front. You wanna do area 4?
12. We need to sign up and advertise the guest operators early.
A better calendar will solve this problem.
13. Should we add the club call sign to an endorsement?
No
14. Need more operators in HI and AK. The ops there did a great job for us.
no comment
15. Do we add a QRP endorsement or separate certificate.
no
16. Are there enough DX stations in the EU or SA or other DX areas to
have their own certificate?
No
17. Do we use the QSL card Puzzle format?
No
18. OE1AGB has offered to help in the EU.
thank you OE1AGB
19. We need to finalize the exchange for members and non-members. Many
different ones were actually used, or maybe that was OK.
Same as last year.
20. Keep the event for the entire month of January.
Same as last year
21. Where to get QSLs?
Same as last year
22. We need to raise money for the event.
How much do we need? How much did we spend last year?
23. More event promotion. Magazines need a lot of advance notice to
print the event happening. December would be the target time. We need
to get those in quickly.
We not only need to advertise the event, but the club in those publications. I've been working to get the sprints in QST. Might be in there next month?
73, Bill - NT9K
SKCC #1926c69t9was8hofdxq2dxc1
http://www.nt9k.com
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Postby Guest » Tue Sep 18, 2007 2:56 pm

At this point it would seem like the most important thing is to register the callsign(s). Only then can the promotion proceed, which is the next important step. I mean, the callsign will need to be mentioned in any promotion info, right? All the other details can follow.

Can I suggest starting a new thread for each specific topic? It will get kind of unwieldy to comment on 20 different points in each post.

73,
Drew
AF2Z
Guest
 

Postby ai4re » Tue Sep 18, 2007 6:43 pm

I think we're already well behind the curve.

If the entire thing were all planned out right now. (Look - italics - I love php forums. :D ), I don't know that we could get announcements in print media before the January start date.

Anyway, what I haven't seen yet is somebody step up and say, "I'll take the reigns on this." This is exactly how Kevin started last year's event, and I don't think Kevin is going to offer this year.

Like all things in the SKCC, somebody needs to stand up and say, "I will gladly take the reigns on this, and this is what I propose we do," then ask if anyone has a problem with that, and then ask for suggestions and feedback on the proposal.

Then this manager needs to get some buy-in from people to fill positions needed - e.g., the district coordinators should we go with the same format as last year, and people to handle the QSL's, record-keeping, etc., should those be different people.

It seems that the conversation about a second anniversary event pretty much involves Drew, Ted, Keith and Don. Is there actually much interest among the membership at large to do this event? Is there little interest, or are most waiting to see who takes the reigns?

It certainly is possible that someone will step up and offer to take the lead and offer a proposal, and deafening silence ensues, and we decide not to pursue it after all.
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Postby af2z » Tue Sep 18, 2007 9:51 pm

ai4re wrote:I think we're already well behind the curve.

If the entire thing were all planned out right now. (Look - italics - I love php forums. :D ), I don't know that we could get announcements in print media before the January start date.

Anyway, what I haven't seen yet is somebody step up and say, "I'll take the reigns on this." This is exactly how Kevin started last year's event, and I don't think Kevin is going to offer this year.

Like all things in the SKCC, somebody needs to stand up and say, "I will gladly take the reigns on this, and this is what I propose we do," then ask if anyone has a problem with that, and then ask for suggestions and feedback on the proposal.



Yes, I think print media is probably out. On the bright side, we have at least 1,000 (2,000?) more members now then last year. And that event was done without print promotions, so it's not essential; there will be plenty of on-air presence to make up for it, I'm sure.

As for callsigns..., Ok, if there is going to be a single callsign I'll volunteer to register it. If there are going to be 12 different callsigns somebody needs to get 12 people together and register them (somebody else, not me).

Maybe I should just register K2Y now so we'll have it. In the meantime, if it is decided to go with 12 different callsigns maybe K2Y can be one of them? Any objections?

As for QSLs..., see my post in the other thread. We should probably split up specific topics into separate threads as much as possible: QSLs, Callsigns, Promotion, Scheduling, etc

73,
Drew
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SKCC 2nd Anniversary

Postby nn8b » Thu Sep 20, 2007 7:22 pm

SKCC Second Anniversary Event.

Will last years area coordinators please sign up again for the SKCC Second Anniversary Event?
We need to get this years event planning started.

The most important item at this time is the call sign.
We need to decide if we use one call for all areas or do we get a call
for each area.
Each area coordinator will be responsible for getting their areas special call.

I personally like one call for each area.
It does away with the /8 every time I send the call.

We need to know early about the calls due to getting the Special Event
info into the magazines for publication in the January editions.
Time is running out.

Need your vote on the calls ASAP please.
73,
Don, NN8B
SKCC 36T
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Call Signs and Coordinators.

Postby nn8b » Thu Sep 20, 2007 7:37 pm

Randy AG8A and I have contacted the ARRL VEC about the calls and I have defered to have the ARRL VEC answer Randy.

Gordon N6WK will contact the W5YI VEC coordinator about the call signs.

Coordinators for SKCC as of now are:

0 - Brad K0BDK (contact via k0dbk@...)
1 - Keith N1AS NO for 2008 (contact via keith.darwin@...)
2 - Dave W1DV OK for 2008. (contact via davevittum@...)
Larry W2LJ (backup, contact via list)
3 - Michael KC2EGL OK for 2008 (contact via list or forum)
4 - Bill NT9K NO for 2008
5 - Frank KB4T (contact via kb4t@...)
6 - Gordon N6WK OK for 2008. (contact via n6wk_skcc3@...)
7 - Mark KJ7BS OK for 2008. (contact via kj7bs@...)
8 - Don NN8B OK for 2008. (contact via nn8b.oh@...)
9 - Garry K9WZB OK for 2008

This is the list as I took it off the Yahoo Group posts by Kevin K4VD.
I have added the replies I have so far. I will try to edit this post as replies come in or new coordinators are added.
73,
Don, NN8B
SKCC 36T
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